IRC (International Rescue Committee) Germany is looking for a
Project Finance Assistant (f/m/d)
Berlin, or remotely within Germany | as soon as possible
full-time (40 h/week) | initially limited to 2 years
About Us
Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. In 2016, IRC Germany was founded and is involved in the areas of education, economic wellbeing, and safety, legal protection, and empowerment throughout Germany.
Established in January 2016, the Awards Management Unit (AMU) is a global unit with staff based in Bonn, Berlin, New York, London, Bangkok and Amman. It has responsibility for identifying, securing, and managing all funding from statutory/government donors. The unit is organized into five pillars: Strategic Partnerships, Programme and Grant Support, Compliance and Policy, Programme Development, and Training. The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across teams in Germany, the US and the UK, driving functional integration between all relevant units and staff, in collaboration with the Senior Vice President AMU, Vice President, AMU, and the Senior Vice President for Europe in relation to overarching issues with European donors.
The Project Finance Assistant provide comprehensive support to the Project Finance Manager and contributes to the preparation of the financial information, analysis of financial data, participate in preparation of the project documentation, and support with administrative tasks related with projects funded through IRC DE and implemented by IRC’s country offices and non-IRC partners. The role is required to be proactive, engaged, and effective in providing ongoing support throughout the entire project life-continuum.
Major Responsibilities
- Gathering information through communication with all relevant parties for the draft of training materials for training and in-person workshops.
- Maintain daily communication with regional and country office colleagues on planning and scheduling of the mentioned above trainings and in-person workshops.
- Contribute to regular updates and prepare information to share with Project Finance Manager for analysis of the financial performance of a project or portfolio.
- Monthly gathering of the information necessary for manager to perform effective financial monitoring (incl. expenditure, match funding, cash balances, eligibility, existence and completeness of supporting documentation).
- Bi-monthly updating of the financial information for keeping up-to-date funds management trackers of the projects funded through IRC DE.
- Provides support to the Project Finance Manager in preparation of financial accounting and reporting information for further analysis by the Project Finance Manager.
- Participation in creation and updating of the financial statements and related disclosures; as well as supporting on preparation of financial data for analysis and formulation of budgets and forecasts.
- Monthly preparation of accounting records for further review / proof (e.g. receipts, advances, expenditure) by Project Finance Manager.
- Monthly gathering and preparation of financial information necessary for the project reconciliations.
- Support Project Finance Manager in preparation of the submissions of financial information.
- First review and communication with all relevant parties regarding the contract reviews.
- Monthly verification of reporting from IRC DE implementing partners, preparation of partners reports for approval and clearance.
- Provide administrative support to the Project Finance team, including scheduling meetings, preparing agendas, and taking minutes, etc.
Your Profile
- Bachelor’s degree in Finance, Accounting, Economics, or a related field.
- 1-2 years of experience in a finance or accounting role, preferably in project finance or a related area.
- Experience with financial analysis and reporting is highly desirable.
- Excellent organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to operate in a cross-cultural environment.
- A high level of resilience and flexibility.
- English language skills at min. B2-level according to the Common European Framework of Reference for Languages (CERF). German and/or French language skills at min B1 level would be preferable.
- Experience of working in a global organization is highly desirable.
What We Offer
- Meaningful work in a multi-cultural team
- A starting salary between 36.601-40.907 Euro gross per year as well as an annual salary increase
- Attractive benefits for employees such as gym membership, company pension plan, job bike leasing, Deutschland ticket and special leave days
- 30 days of annual leave
- Flexible hybrid-work options (working hours, office/homebased)
- Training and development opportunities.
As an organization committed to an empowering and inclusive work environment, we avoid any form of discrimination. We welcome applications from people regardless of their national origin, gender, sexual orientation, disability status or age and strongly encourage applications from candidates with a history of migration and resettlement. We believe in fair and equal treatment of all applicants and therefore kindly ask you to refrain from including photos in your application documents.
Please submit your complete application documents via our application portal:
- Please answer the questions on the application portal (no cover letter needed), and then attach
- curriculum vitae (max. 2 pages),
- at least three references
Unfortunately, we cannot consider applications submitted by e-mail.
If you have any questions, also on the topic of inclusion, please do not hesitate to contact Friederike Haarbrücker (HR.Deutschland@rescue.org).
There is no application deadline for this vacancy, as it needs to be filled as quickly as possible. It will remain published until the vacancy is filled.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. On this basis, the IRC operates and enforces policies on Client Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
You can find more information about IRC Germany at IRCDeutschland.de.
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